Executive Assistant

Job ID: 686738
Location: Luton
Category: Executive
Salary: Negotiable
Job Views:
417
Job Type:
Full time
Posted:
04.25.2017
This role has two key accountabilities, providing executive support to
the CIO, and providing administrative support to the IT Leadership
Team (ITLT).

Organisation of Internal Meetings

> 121s bi weekly with ITLT in the diary and manage changes

> Weekly Leadership Team Meeting producing an agenda, reading
material, inviting attendees, following up on meeting actions etc.

> Organising monthly ITLT Away Days, workshops and annual IT
conference.

> Scheduling meetings with other AMB member / chairman and board
members where necessary.

> Ensuring CIO is prepared and organised for all meetings with papers
and other relevant documents.

Organisation of External Meetings

> Complex diary management, which includes acting as a gatekeeper
and prioritising meetings.

> Liaising with suppliers and head-hunters.

> Organising travel arrangements flights, taxis, trains and hotels
(both European & worldwide).

> Meet and greet guests, and arrange refreshments.

Expenses/POs

> Submitting monthly expenses; collating receipts, get CIO to sign
off, send to Carolyn (CEO) for approval and send to expenses team for
payment.

> Purchase order management; raising POs etc

General administration

> Monthly All Hands meeting; book dates in advance, liaise with
facilities, build agenda and Powerpoint slides etc.

> Ensure all ITLT Movement in CIO Calendar on a weekly basis.

> Undertake and manage a broad range of ad hoc projects as required., We are looking for someone with the following experience.

> Previous experience providing administrative support to a senior
leadership team (a minimum of 3-5 years experience as an EA/PA is
expected)

> Relationship building is fundamental in this role, therefore the
ability to communicate with all directors, senior managers and staff
is fundamental to ensuring easyJet is represented professionally at
all time.

> Strong organisation and prioritisation skills with excellent
attention to detail

> A proactive approach with a keen willingness to learn and take
ownership of new tasks

> Strong working knowledge and experience with Microsoft Office
(especially Powerpoint),

> Ability to manage stakeholders effectively


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